Data Policy

 

Your Data Is In Safe Hands With Us

 

Elite Services Group is a company registered in England and Wales (registered number: 09507288). We believe you should always know what data we are collecting from you and how we use it during your visit to our website. We want you to make the best decisions about the information that you share with us. That’s the purpose of the Elite Services Group Data Policy. We recommend that you read this policy, and our Privacy Policy too, which highlights key points about Elite Services Group’s privacy practices as a whole.

Definitions:

Company: Elite Services Group.

GDPR: The General Data Protection Regulation. 

Register of Systems: A register of all systems or contexts in which personal data is processed by Elite ServicesGroup.

Our Data Protection Principles.

Elite Services Group is committed to processing data in accordance with its responsibilities under the GDPR. 

Article 5 of the GDPR requires that personal data shall be: 

  1. Processed lawfully, fairly, and in a transparent manner in relation to individuals;

  2. Collected for specified, explicit, and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes shall not be considered to be incompatible with the initial purposes;

  3. Adequate, relevant, and limited to what is necessary in relation to the purposes for which they are processed;

  4. Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;

  5. Kept in a form that permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to the implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and

  6. Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

General Provisions 

This policy applies to all personal data processed by Elite Services Group. The Company shall take responsibility for the ongoing compliance with this policy.

Lawful Purposes 

  1. All data processed by the company must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task, or legitimate interests.

  2. Elite Services Group shall note the appropriate lawful basis in the Register of Systems.

  3. Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.

  4. Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Company’s systems.

Data Minimisation 

Elite Services Group shall ensure that personal data are adequate, relevant, and limited to what is necessary in relation to the purposes for which they are processed.

Accuracy 

Elite Services Group shall take reasonable steps to ensure personal data is accurate. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

Archiving/Removal 

To ensure that personal data is kept no longer than necessary, Elite Services Group shall put in place an archiving policy for each area in which personal data is processed and review this process annually. The archiving policy shall consider what data should/must be retained, for how long, and why.

Security 

  1. The Company shall ensure that personal data is stored securely using modern software that is kept up-to-date.

  2. Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.

  3. When personal data is deleted this should be done safely such that the data is irrecoverable.

  4. Appropriate backup and disaster recovery solutions shall be in place.

Breach 

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Company shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website).